Privacy statement for Police University College students

The Police University College uses several information systems for processing your personal data in the planning and implementation of studies and for recording study credits.

These information systems are collectively known as the student information system.

We process your personal data in compliance with the European Union’s General Data Protection Regulation (2016/679).

1. Controller

Police University College
P.O. Box 123 (Vaajakatu 2), FI-33721 Tampere, Finland
[email protected]
+358 295 480 121 (switchboard)

2. Controller’s contact persons in data protection matters

Johanna Guessous, Chief Inspector
Kimmo Lehtimäki, Lawyer

Contact information for the contact persons is listed in section 1.

3. Data subject

A person who is or has been a student at the Police University College

4. Purpose of personal data processing

We process your personal data for the following purposes:

• when you accept the study place
• when you register annually as being present or absent
• when you enrol in a course, exam or other study event during your studies
• when we prepare your personal study plan or timetable
• when we monitor your study attendance
• when we assess your performance in studies (exams, skills tests and exercises, learning diaries, theses and other such performances) and grant you a certificate based on your studies.

We also process your personal data in the library and in connection with decision-making on disciplinary issues, interruption of studies and study right.

5. Legal basis for personal data processing

Student admission of the Police University College is exercise of official authority (General Data Protection Regulation, Article 6, paragraph 1, subparagraph e).

6. The personal data we process

In addition to the personal data you provide yourself, we also process the following personal data groups:

• information on participation in teaching
• information on study performances and their assessment
• information on studies (courses) and degrees completed.

7. Personal data recipient groups

The data processed in the Police University College student information system is disclosed to the officials responsible for implementing the teaching.

We regularly disclose data from the student information system to the National Register of Education Records, Qualifications and Degrees (VIRTA) administered by the Ministry of Education and Culture. Through this register, your personal data is also transferred to Kela and Finnish Student Health Service FSHS.

8. The period of storage of personal data

Based on the Archives Act, we store the following data permanently:

• the student’s name and personal identity code
• the degrees, courses and other study modules completed
• grades based on study performance
• theses, maturity tests and the related assessment statements
• development work.

The study credits are recorded and stored for six months. The results of study performances (assessments) are stored for two years and the diplomas are stored permanently. The assessment materials of students having interrupted their studies will be stored until the student returns to continue the studies.

9. Right to obtain access to the data

You have the right to receive information from the Police University College of whether your personal data is being processed, and to receive a report of the personal data of you that we hold.

10. Rectification of one’s own personal data

You have the right to request rectification of your personal data saved in the student information system. The rectification request must be submitted in writing to the controller. The rectification request may also be presented in person at the Police University College.

11. Erasure of data

Once you have started your studies, you have no right to demand erasure of your personal data.

12. The right to object to the processing of data and to require restriction of processing

You have the right to object, on grounds relating to your particular situation, to processing of your personal data and require restriction of their processing until the question whether the Police University College has the right to process your personal data has been resolved.

You cannot study or complete degrees at the Police University College in case you have objected to the processing of your personal data and required restriction of their processing.

13. The right to refer the case to the Data Protection Ombudsman for processing

If you are of the opinion that the processing of your personal data by the Police University College is unlawful, you have the right to refer the case to the Data Protection Ombudsman for processing.

Contact information of the Data Protection Ombudsman:

Office of the Data Protection Ombudsman
P.O. Box 800 (Lintulahdenkuja 4), FI-00531 Helsinki, Finland
+358 295 666 700 (switchboard)
[email protected]