Working groups - Police University College
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Key working groups and their tasks
Numerous groups and networks that are often multidisciplinary and focus on different themes operate at the Police University College and include student and Polamk partner representatives. Some of our groups are statutory.
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Police University College Advisory board
In addition to the Police University College, the Advisory board includes representatives from the Ministry of the Interior, the National Police Board and police units, the National Prosecution Authority, higher education institutions, the safety and rescue sector and organisations.
Advisory board tasks:
- Assists the Police University College in planning and developing its operations, and helps in assessing changes in the operating environment of the university college and their impacts
- Analyses change trends in the internal security environment and helps to anticipate them to the extent that they impact the operations of the Police University College, thus providing input for the monitoring, evaluation and development of the Police University College's strategy.
Board of the Police University College
The Board comprises the Director of the Police University College (chair), four Police University College personnel representatives, four Police University College degree student representatives, four representatives from internal security authorities or organisations operating in the field, one representative from the Emergency Services Academy Finland, one Bachelor of Rescue Services student representative, and one rescue services personnel representative.
Tasks of the Board:
- Approves the Police University College's rules of procedure, code of conduct and degree regulations
- Approves the curricula for degree education
- Makes decisions on appeals related to student admission, restoration of the right to study, suspension of studies, cancellation of the right to study, temporary dismissal or written warning
- Appoints the National Police College Examination board
- Approves the selection criteria for degree programmes and specialist studies
- Approves the curricula for specialist studies.
Emergency Services Academy Finland Advisory Board
The Advisory Board comprises the Director of the Emergency Services Academy Finland, the Director of Education, representatives of the Ministry of the Interior, the Ministry of Education and Culture, Savonia University of Applied Sciences, the Police University College and the Emergency Response Centre Agency. Other members represent regional administration, municipal administration, rescue services, research institutions and the safety and rescue sector organisations as well as other parties key in terms of the operations of the Emergency Services Academy Finland. At least one of the members must be familiar with Swedish-language education.
The Advisory Board is tasked with supporting the planning and development of the Emergency Services Academy’s operations and the monitoring of changes in the operating environment and assessment of their impacts.
Operational steering group
The Operational steering group comprises the Director of the Police University College (chair), the heads of competence areas and a personnel representative.
The Operational steering group is tasked with:
- Discussing the statutory tasks of the Police University College, their implementation and the arrangement of operations, as well as other matters concerning the operations of the Police University College that are significant to operations, extensive or strategically important
- Assessing the performance of the Police University College's operations
- Discussing and making decisions on matters related to strategic planning and decision-making
- Discussing issues related to the planning of operations and finances as well as the monitoring and implementation of the financial report, personnel report and operational indicators
- Processing interim evaluations on the Action plan.
Planning steering group
The Planning steering group comprises the Director of the Police University College (chair), the Director of Administration, the Director of Education, the Director of Research, the Head of Finance, the Head of ICT Management, the Head of Technical Services, the Head of Quality Management, and a personnel representative.
The Planning steering group is tasked with:
- Monitoring the implementation of the Police University College's main strategy and identifying possible need for updating
- Supporting and monitoring activities in accordance with confirmed policies and coordinating the preparation of future policies
- Operations and financial planning using a centralised planning, steering, monitoring and evaluation document
- Managing strategic partnerships
- Other tasks assigned by the Director.
Strategic management group of the Emergency Services Academy Finland
Members of the Strategic management group of the Emergency Services Academy Finland include the Director of the Emergency Services Academy Finland, the Director of Education, the Director of Administration and the Director of Research. The Human Resources Officer may be invited to the management group meetings if necessary. The Strategic management group is tasked with preparing and handling strategic level matters concerning the Emergency Services Academy Finland, including
- strategic planning and the management, monitoring, coordination and development of the Academy’s operations;
- monitoring, coordination and development of teaching and education relating to the performance management process.
ICT steering group
The ICT steering group comprises the Director of the Police University College (chair), heads of education and the heads of competence areas.
The group is tasked with:
- Steering the development of the Police University College information systems and teaching technologies, ICT projects and initiatives.
- Monitoring and steering the participation of the Police University College in the higher education institutions’ Digivision 2030 project.
- Supporting the progress of projects and ensuring the related resourcing.
- Making decisions relating to projects and taking responsibility for the decisions and change management.
- Deciding on the launch of development projects based on the proposals of the ICT user group.
- Confirming the ICT roadmap of the Police University College, prepared by the ICT user group.
ICT user group
The ICT user group comprises the Head of ICT Management (chair), the Head of Information Secutiry, a representative of ICT Management, a representative of POL IT and a representative for each competence area.
The group is tasked with:
- Identifying and prioritising the development needs of information systems and teaching technologies for which the group is responsible, as well as coordinating and supporting the related work and monitoring.
- Reporting to the ICT steering group.
- Preparing the project proposals of ICT development projects and presenting them to the ICT Steering Group. The systems and services taken into use are added to the user group’s area of responsibility.
- Preparing and maintaining the ICT roadmap of the Police University College.
Quality assurance group
The members of the Quality assurance group are the Head of Quality Management (chair), the Director of Education, one Educational Developer, a Superintendent from the practical training team, two teachers, a researcher, a representative of the Emergency Services Academy Finland, student representa-tives and a representative of working life.
The aims of the Quality assurance group’s work include the following:
- Our quality system meets the European higher education institutions’ quality management principles and recommendations.
- Our feedback systems produce pertinent information for the continuous development of operations and this information results in effective measures.
- We follow the current national and international discussion on quality assurance.
- We communicate actively and openly about quality management. Our communication is dialogic and stimulates discussion.
Pay working group
Members of the Pay working group represent both the employer and employees. The number of employer representatives is four. The employees’ representatives include the elected employee representatives and four representatives of personnel. The Pay working group is chaired by the Director of Administration.
The Pay working group of the Police University College is tasked with monitoring the application of the pay system in the educational institution and preparing proposed solutions in cases of disagreement over pay.
Information security group
The Information security group consists of the Head of Information Security, the Head of ICT Management, the Security Chief, the Training Expert and five personnel representatives.
The group is tasked with:
Developing information security and coordinating information security measures
- Coordinating the assessment of information security risks
- Ensuring that measures are taken to achieve and maintain a set level of information security
- Preparing presentations and instructions related to information security
- Preparing information security development projects
- Monitoring the state of information security and responding to observed shortcomings and problems
- Reviewing the digital environment and system listings maintained by ICT annually.
Occupational safety committee
The Occupational safety committee comprises the Director of Administration and the Head of occupational safety as representatives of the employer, and the Occupational Safety Representative , deputy representatives, the Occupational Safety Ombudsman, the students’ Occupational Safety Ombudsman and six personnel representatives.
The Occupational safety committee is tasked with promoting the health and safety of work in the workplace. Its more detailed tasks are listed and described in the OSH Action Plan, which is available on the Police University College website.
Non-discrimination and equality working group
Members of the Non-discrimination and equality working group include the Head of Quality Management (chair), the health and safety representative, a lawyer, five staff members and the Student Union’s health and safety ombudsman.
The working group is tasked with:
- evaluating and purposefully promoting non-discrimination and equality in the Police University College,
- preparing and maintaining the Police University College’s non-discrimination and equality plan,
- preparing a proposal for the goals to be included in the plan, and monitoring their implemention.
Employee cooperation committee
The Employee cooperation committee includes the Director of the Police University College (chair), the Director of Administration, shop stewards, the occupational safety representative, and six personnel representatives.
The Act on cooperation in government agencies and public bodies (1233/2013) includes provisions that determine what matters the Employee cooperation committee will discuss. The group aims to promote the performance and the economic effectiveness of the Police University College’s operations and the quality of working life. Its aim is to increase the opportunities for personnel to influence the preparation and decision-making of decisions concerning work and working conditions.
Education steering group
The group comprises the Director of Education (chair), a student counsellor (secretary), Heads of Education, heads of competence areas in education, the Head of Student Services, the Head of Quality Management.
The steering group is tasked with:
- Providing support for setting and attainment of performance targets for the core teaching and learning process by participating in the general steering and development of education activities
- Discuss and outline matters related to education and cooperation between competence areas
- Discussing more extensive summaries on feedback and issues related to the implementation of pedagogical policies.
Education management group of the Emergency Services Academy Finland
Members of the Education management group include the Director of Education, heads of education, the Head of Finance, the Head of Technical Services and a representative of student services. The group is tasked with preparing and handling the key themes of the development of degree education and continuing education, the educational institution’s pedagogic planning and development and the implementation of educational activities, including
- the planning, implementation, evaluation and development of the goals and operations in line with the strategy;
- the development of educational and student service processes;
- the development of stakeholder cooperation.
The Education management group produces information to support decision-making by the strategic management group and other operations and decision-making at the Emergency Services Academy Finland.
The Director of Education may invite a representative of students to the Education management group in matters in which the students’ views need to be heard. The representative is selected by the student association of the Emergency Services Academy Finland. The student association has the opportunity to make proposals and submit initiatives to the Education management group. The Director of Education may invite experts to meetings.
Working group on curriculum development (Ops-group)
The OPS group comprises the Head of Education (chair), heads of competence areas in education, another Head of Education, Educational Developers, a representative of the RDI competence area, a representative of the practical training team, a teacher representative of Swedish-language education, a representative of working life, the Head of Education of the Emergency Services Academy Finland and a student representative.
The group is tasked with:
- Heading, coordinating and developing the curricula and implementation plans for education at the Police University College.
- Processing the summaries of student feedback, assessing the observations of competence areas and development proposals for them, and developing the priorities of the curriculum process on the basis of student feedback.
Planning groups for different study courses
Planning groups comprise the teacher in charge and course teachers.
The groups plan, implement, evaluate and develop a course under the supervision of the teacher in charge.
Working group on education development (Opeke)
The working group comprises the Head of Education (chair), a teacher from each education competence area, another Head of Education, Education Developers, the Student Counsellor, and a representative of Bachelor’s degree students.
The group is tasked with:
- Coordinating and evaluating work that aims at the development of teaching at the Police University College and directing development activities in accordance with the set objectives
- Maintaining a situation picture of teaching development activities that is as comprehensive as possible
- Cooperating with the core research and development process, and the Project portfolio management group
- Reporting and, if necessary, submitting initiatives related to the development of education to the Education steering group
- Directing teaching development activities in accordance with the operational objectives of the Police University College
- Coordinating the activities of various forums and working groups related to the development of teaching
- Compiling reports and preparing proposals separately given by the Director of Education and Education steering group related to the development of teaching and education.
Cooperation meeting of the Police University College and the student union
The members of the cooperation meeting include the Head of Student Services (chair), members of the Board of the Student Union, the Chair of the Police degree studies class (Master's degree), the Director of Education, the Head of Degree Education and the Head of Quality Management (secretary).
The group is tasked with:
- Discussing initiatives and feedback given by the student union
- Monitoring the impact of feedback
- Discussing topical themes related to police training
- Improve cooperation between students and the management of education.
Steering group for theses and RDI
The steering group’s members include the Head of Education (chair), teachers-in-charge of theses and RDI courses, an education developer, a representative from the RDI competence area, and representatives from various other competence areas.
The group is tasked with ensuring the fluency and quality of theses and specialisation studies development tasks and RDI studies included in the degree programmes of the Police University College.
Study counselling coordination group
The members of the Study counselling coordination group include the Study Counsellor (chair), and representatives of student marketing, student admission, student services, practical training and teacher tutoring.
The group is tasked with planning, assessing and developing the study counselling at the Police University College with measures such as drawing up and updating the study counselling plan and collecting and reviewing feedback given on counselling.
The Examination board’s members include the Police University College’s Principal Lecturer (chair), two Police University College teachers and two Emergency Services Academy Finland teachers.
The board processes appeals made for the assessment of study attainments or the accreditation of study units.
Student recruiting group
The Student recruiting group comprises the Head of the Project (chair), the Head of Communications, the Study Counsellor, the Head of the Practical Training Team, teacher representative and an education coordinator (secretary).
The group is tasked with:
- Preparing and implementing a student recruitment plan
- Evaluating the effectiveness of the measures annually.
Project portfolio management group
The Project portfolio management group comprises a senior researcher (chair), the Director of Research, project developers, the Director of Education, the Superintendent for International Affairs, the Project Director, a lecturer (theses) and a Superintendent (student projects).
The group is tasked with:
- Managing the project portfolio, that is, the projects as a whole.
- Defining the criteria for the evaluation of project proposals and ensuring that the projects pro-mote the strategic objectives of internal security, police operations and the University College.
- Developing the quality of project activities together with the core processes and the Quality assurance group.
- Coordinating the updating of the project handbook and promoting project-based culture and competence in the organisation.
- Informing the management of the University College about the status of the project portfolio on a regular basis.
The Publication committee includes a senior researcher (chair), the
Research Secretary (secretary), the Head of Communication, Director of Education for continuing education, and teacher representatives.
The group is tasked with:
- Receiving and recording publication proposals
- Assessing the eligibility of received manuscripts for publication, requesting assessments of these if necessary, and making decisions on which publications to publish
- Directing manuscripts that are complete in content for further processing
- Developing publishing activities, monitoring the quality of publication products and promoting the recognition of publications.
Research integrity committee
The Research integrity committee comprises a senior researcher (chair), the Principal Lecturer, and teacher representatives.
The ethical principles drawn up by the Finnish National Board on Research Integrity are the basis for the assessment carried out by the Research integrity committee.
The committee is tasked with giving opinions on the ethical acceptability of research projects. An opinion may also be requested from the committee, if the research subject, research funder or partner so require or if the research results are to be published in a scientific journal that requires an ethical review.